Webinars are a remarkable way to address many participants, employees, students, colleagues, and collaborators. You can build communication, convey a message, discuss a project or commercialize a product.
Webinars have entirely replaced the physical world seminars, and why wouldn’t they? Webinars are so much more convenient than the workshops for which you would have needed a vast hall, make sitting arrangements,
Get ready, travel to the particular location, and then conduct seminars.
On the other hand, you don’t need a hall for webinars, no sitting arrangements, no traveling, you just need a laptop or computer, a stable internet connection, and you are done. It’s so practical for both the organizer and the attendees.
Anyone can attend it from anywhere, with no traveling expense or anything. The plus point of a webinar is that you can record it and then send it to the ones who have missed the webinar or to a different audience or keep it as a reference.
Webinars offer you a great arena to promote a particular product and make an impression about that product in the eyes of your target audience.
You can acquaint all of your employees at once via webinars, a lot better than training them individually and expending plenty of your time.
Webinars let you keep a record of who is attending your webinar, which gives you an approximate number of people who might be interested in what you are talking about.
There’s an option of writing in the chatbox on various webinar organizing platforms, and it can be beneficial for those who feel embarrassed to talk or raise a question verbally.
Now, the essential question is, how to organize a webinar? If you have never conducted a webinar, it could be the most critical concern for you, but as you know, every concern comes with its solution.
So How to organize a webinar?
Choose your team
For hosting a successful webinar, you need to split up the role or function. Assign a particular function to a specific person you think is the best fit. Do not overburden yourself or anyone by assigning all the work to just an individual. The three fundamental positions for organizing a webinar are an Organiser, a presenter, and an assistant.Organizer
Webinar organizer is an individual who organizes the whole virtual event. They set up the time limit of a webinar, the time duration for the Q&A session, the topic to discuss, and which points to include. They are responsible for coming up with a systematic plan to organize a successful webinar. They are the ones who approach the guest speakers and convince them to be a part of their webinar. They decide the speech duration of each speaker and every other thing. The functionality of an organizer is the same as that of a wedding planner. A wedding planner does everything concerning the wedding, and an organizer does the same.Presenter
Webinar presenter is someone who presents the whole PowerPoint presentation or whole video. A presenter is there on the screen and tries to explain everything and attempts to convey most of their content. A presenter can make a webinar boring or interesting based on their way of expressing the topic. Before attending any webinar, the possible attendees inspect everything about the presenter and make sure that the presenter is well qualified to talk about the concerned topic. They should be encouraging and engaging enough. They should share some real-life events so that the audience could connect better. A great presenter is someone who always remains calm and composed during a webinar, getting nervous and letting others observe is the worst a presenter can do. A presenter should be confident and well-informed to answer every question put up by the audience. The minute a presenter fumbles in answering a question, the webinar loses a lot of potential audiences.Assistant
An assistant is someone who takes care of all the technical issues of a webinar. An assistant is practically a moderator. A webinar needs an assistant to make certain that the presenter focuses only on content and that all other tasks are handled by an assistant. An assistant clarifies all the doubts of first-time webinar attendees regarding the operation of webinar software. They help them with logins, participation, and other technicalities. An assistant sieves questions in the Q&A session so that the webinar time does not get extended because of duplicate or random questions. An assistant adds professionalism to a webinar by dealing with all the technical issues and stepping in several works. After choosing your team, the next step is to select from the different webinar setups. Let’s see what it means.Decide the webinar format
The next step in organizing a prosperous webinar is to select a proper format for your webinar. Assign the one that suits you the best.- Single speaker
- Interview format
- Moderated panel discussion
- Q&A format
What do you need to run a webinar?
For a great webinar experience, you need some equipment that can contribute to a better experience. Let’s explore some of them.Microphone
What can be more frustrating than attending a webinar in which the speaker does not have proper audio quality, right? So, don’t let your attendees feel the same way. For better audio quality, buy a good microphone that can cancel echoes and make your audio clear. There is a good range of microphones available at different prices. So, select any one from them according to your needs.Earpieces
Earpieces are equally crucial for a webinar. If you want to be a good orator, you need to be a good listener first, and for that, you certainly need an earpiece that can offer you a good service and keeps your hand free.Lights
A good lighting source can make your visuals clearer in a webinar, and it also shows your professionalism.-
Green screen
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Virtual background
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Webcam
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Portable cart
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Desktop or Laptop
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A Good Webinar Platform